Even the most seasoned event planner can attest to the fact that planning an event can be a daunting and frustrating process. Event planners tend to feel overwhelmed only if they don’t have a plan to execute a great event. Most people are used to doing things last minute and expecting perfect results. The truth is that a great event needs you to plan every detail meticulously and in good time because we all know that the devil is definitely in the details.
With a strategic plan in place, you are ready to start gearing towards the execution of your event. With this in mind, here are five tips to help ensure that you plan a great event:
1. Go Big!
The best thing about planning an event is that you can make it uniquely yours. You are trying to sell an experience to your guests and the best way to do this is by making the event memorable. You can never make a mistake by going big! This does not mean that you will have to break the bank; there are numerous ways that you can add a touch of creativity while staying within your budget range. One of the easiest ways to do this is by incorporating a vodka ice luge to your event décor. This is a fun way to serve drinks to your guests and give your event its wow factor.
2. Have a Strategy
Trying to plan for an event without having a very detailed strategy is very dangerous. This is because you will just be trying to accomplish everything blindly. The risk of doing this is that you will incur very high costs and your event will also be a huge flop. Come up with a perfect strategy will help you to consider every single aspect of your event. Find out the objective you have for the event and write it all down. Use this to create a checklist to help you through the whole planning process.
3. Create a Budget
Once you have your goals in check, start considering how much the execution of your event will cost. The checklist mentioned above helps to put everything into perspective and makes it easier to calculate each cost. Think of all the little and big things and separate what you need from what you want so that you don’t go bankrupt trying to come up with the perfect event.
4. Delegate Responsibilities
As much as you think that you are superman/woman, you can’t run the whole show by yourself. You need a reliable team that will help you to deliver a great event. Break down the duties and delegate each element to a member of your team. Ensure that the deliverables are clear enough so that each person does exactly what is needed to be done. You can have frequent meetings through the whole planning period so that you can tackle any changes or challenges as they come up.
5. Location is Everything
You can have the best strategy for your event; however, if you don’t have a great location for execution, all your planning will just go to waste. Remember that you are trying to sell an experience, be sure that the location you choose is able to do that without the inclusion of too many things. Most importantly, get a reliable location that won’t disappoint you on the day of the event. Make numerous site visits if need be, keeping in mind that the locations will make or break your event.